In an effort to continuously improve our entry process, we've created a brand new website. It's new! So, if you find any issues, please excuse us, and contact John Ottinger in processing department processing@newyorkfestivals.com. You can also call us at +1 (212) 271.5278.- we'll be happy to help. Thanks for your patience.
The NYF Health Awards begins accepting entries on October 17th, 2022 and the final deadline for entries is March 3rd, 2023. See Entry Periods below.
Please contact us by phone 212.271.5278 or email us at processing@nyfhealth.com, with any deadline related questions.
ENTRY FEES & PERIODS
OUR TIERED-PRICING BY ENTRY PERIOD
THROUGH DECEMBER 1ST, 2022
Single Entry: $450 USD
Campaign* Single Media: $550 USD
Campaign* (Integrated) Mixed Media: $1,000 USD
DECEMBER 2ND – FEBRUARY 1ST, 2023
Single Entry: $500 USD
Campaign* Single Media: $600 USD
Campaign* (Integrated) Mixed Media: $1,200 USD
FEBRUARY 2ND – MARCH 3RD, 2023
Single Entry: $600 USD
Campaign* Single Media: $700 USD
Campaign* (Integrated) Mixed Media: $1,300 USD
A separate fee is applicable for each category selection. Preferred payment is by bank transfer or by Visa, MasterCard or American Express credit cards. There is a Visa/MasterCard 3% fee of total order and American Express is 3.2% fee of total order.
When paying by bank transfer, all bank transfer fees must be prepaid by you, and you must include your order invoice # (received at check out) on your bank transfer instructions so we can match your payments to your order.
Bank transfer information will be available on the bottom of your order invoice received at check out. A $125 intermediary bank charge will be added to invoices utilizing the wire transfer option. You must send the financial contact information for all wire transfers and any purchase order requests or tax information requirements along with your invoice to accounting@newyorkfestivals.com.
Please note: Entrants may have up to 72 hours after checkout or until the deadline to amend their entries, whichever comes first.
REFUND POLICY
Refunds of entry fees will only be granted if a request is made within 14 days of submitting. After 14 days, no refunds will be granted. Entries will be removed from the judging process once judging has begun, even if it has been less than 14 days since the entrant submitted. Refunds will not be granted.
Entries must have been produced between January 1st, 2021 through March 3rd, 2023 (within a two-year time frame) to be eligible for submission. All entries must relate to healthcare or medical marketing and may be targeted to professional, trade or consumer audiences. Entries may be submitted by advertising agencies, healthcare corporations, hospitals, production companies, design studios, printers or any other individual or company producing marketing, advertising, or educational work for the healthcare and/or medical industry.
SCAM ADS
New York Festivals hosted the first advertising competitions to ban “Scam Ads”— ads that were
never published, or were published without the full knowledge and consent of the advertiser. Our SCAMGUARD system, the oldest and strongest policy in the industry, encourages jury members to anonymously flag suspicious ads and include comments in support of their suspicions. Every flagged entry is investigated; should the evidence prove the ad to be a scam, the entry will be disqualified and the people listed in the credits of the entering company will be barred from entering our competitions.
“OTHER” CATEGORY
The “Other” category is provided to the entrant for any entries that do not fit into any of the existing categories. Upon review, New York Festivals’ Health Awards will submit the entry into the most appropriate category.
All copies of entries submitted become the property of International Awards Group, LLC, and its affiliated awards companies, AME Awards®, NYF Health Awards®, Midas Awards® and the New York Festivals®, (hereafter collectively referred to as IAG), for supplemental presentations to educational institutions, trade groups, advertising professionals and the public generally and will not be returned.
Entrant specifically grants worldwide, royalty-free permission to IAG to play or show the entries at award presentations, at IAG’s sponsored screenings around the world or in any other public or private presentation with or without charge whenever and as often as IAG and its representatives see fit without any compensation to entrant. Entrant authorizes IAG the use for such purpose of any trademarks, animated characters, animals, and merchandised items included in the entries. IAG may use entries or license entries or the reproduction of entries in perpetuity, without payment to entrant or entrants clients, non-exclusively throughout the world, for use in telecasts, broadcasts, videotapes, internet, DVDs, exhibits, annuals and any other publications including without limitation, television, radio or Internet presentations featuring the IAG winners.
Entrant holds or will secure the necessary license for use of all music embodied within the entries. Entrant will fully defend, indemnify and hold IAG, its affiliated companies, assignees and licensees harmless from any talent or other residual charges due to the release of its entries or any third party claims against IAG, its affiliated companies, assignees and licensees resulting from the content of the entries and the intellectual property contained therein. The person submitting entry or entries certifies that he or she has full authority to approve the rights granted herein.
If you wish to keep your winning work confidential, please contact processing@nyfhealth.com
This year, our international Grand Jury will determine a preliminary shortlist of entries. In mid-April, our Executive Jury will meet and be responsible for refining that list, awarding entries with Gold, Silver, Bronze, and Finalist prizes.
NYF Health Finalists will receive a Winner’s Certificate, while NYF Health Medalists will receive both that and the esteemed NYF Tower.
Press releases will be sent to international wire services and to the trades. All winners will be published on our website and showcased through our social channels.
Awards are to be processed, shipped, and delivered with 8-10 weeks of the Winners' Announcement.
Good luck!
INDUSTRY AWARDS
NYF HEALTH NETWORK OF THE YEAR
The NYF Health Network of the Year will be awarded to an advertising agency network that earns the highest score for entries in all mediums across all competitions. For consideration to be part of a network, the company concerned must be wholly, or majority owned by a network, or associated with a network group through naming and/or branding.
NYF HEALTH AGENCY OF THE YEAR
The NYF Health Agency of the Year will be awarded to an advertising agency that earns the highest score for entries in all mediums across all competitions.
GRAND AWARDS
Once in awhile, an idea comes along that stands far above the rest. Determined by the Executive
Jury from top scoring winners, the Grand Award(s) will be awarded to the entry or entries that possess creativity, innovation, and exceptionally effective communication deserving of this special recognition.
THE GLOBAL AWARD
NYF Health honors its wonderful past with the introduction of The Global Award. This is a specialty award, with a single winner, that goes to the most creative campaign that ran in at least 6 different international markets. In the synopsis, please list the 6 or more markets where the campaign was run.
Some discipline groups offer an “Other” option - if you are unsure of which category to enter, choose “Other” and include a brief explanation. NYF Health Processing Team will be happy help place it in the appropriate category.
Entries will be evaluated and judged for their intrinsic merits – without comparison to other entries in the same category. Each entry is in competition with itself, and is measured by our international award- winning jury using an industry-accepted standard of excellence. The number of entries in a category has no bearing on how each entry is scored by the jury.
SINGLE
Nominates an individual piece of work.
2 FILE MAXIMUM
1 Main Execution + 1 Supplemental piece, such as a case video or case board.
The supplemental supporting material cannot be an execution of work.
CAMPAIGN
Nominates a collection of related work in its entirety.
6 FILE MAXIMUM
Up to 6 Main Executions and/or Supplemental pieces. All will be considered in judging.
INTEGRATED CAMPAIGN
Campaigns containing mixed-media. Must be entered in the Integrated Media Campaign competition.
6 FILE MAXIMUM
Up to 6 Main Executions and/or Supplemental pieces. All will be considered in judging.
In consideration of our international jury, all entries require an English component. Please either embed English subtitles in your video submission(s), or include written translations via the Translation field in the entry process. Both are equally permissible. Please include major headlines and titles with your entry translations.
While healthcare is a global issue, governments, local laws, and regulatory bodies play important roles in effective healthcare communication. In addition, culture, languages, and other traditions are equally as important when it comes to context of a particular entry or campaign.
To ensure that each entry is evaluated properly, the judges request all entrants provide a short
summary of the framework in which the entry was prepared and published. This summary should
cover key variables such as the audience, concept, marketing objectives and execution, and healthcare environment It can include explanations of cultural nuances, word plays, graphic references, etc. It must not exceed 800 words in length and should be entered in the space provided on the online entry forms. With the exception of self-promo entries or campaigns, please don’t include your company name or any companies that took part in the entry.
When submitting your credits, be aware that if your entry is a winner, the diploma accompanying your trophy will list the name of the entering company, name of the network/brand (if any), name of the category, the title of the entry, the year of the competition or up to ten names with corresponding
job titles. An additional ten names with job titles can be listed in the showcase section of our website. Shortlisted entries when notified will be given the opportunity to update and correct credits and shipping addresses. However, if no corrections are made, credits and shipping information listed during the entry process will be considered the credits of record. Winning trophies will be shipped to the entering contact shipping address only. Any return and re-shipping costs will be paid for by the entrant.
If you need more than 20 credits, please contact processing@nyfhealth.com.
An individual form must be filled out for each entry or campaign. A printable record of the total for all your entries will be automatically generated at checkout and emailed to the entrant. This record will include an invoice for the total amount.
Please note: Entrants may have up to 72 hours after checkout or until the deadline to amend their entries, whichever comes first.
If you encounter any issues, processing@nyfhealth.com would be happy to assist.
All entries must use the following standards for text formatting. These standards allow us to better judge and showcase your work.
TITLE OF ENTRY AND BRAND NAME FORMAT
Proper case (all first letters capitalized) must be used in the title and brand name, where appropriate. Campaigns must be named with a single campaign title or with individual ad titles separated by slashes.
SINGLE ENTRY FORMAT
Title of Entry
CAMPAIGN FORMAT
Title One / Title Two / Title Three
Include text in sentence case (first letter of each sentence capitalized). Do not use all capital or all lowercase letters.
TRANSLATION / SYNOPSIS FORMAT
Include text in sentence case (first letter of each sentence capitalized). Do not use all capital or all lowercase letters.
EXAMPLE
This entry was created to support the release of a new product. It was released worldwide.
CREDITS FORMAT
Talent names and job titles must be in proper case (all first letters capitalized). Do not use all capital or all lowercase letters and please do not abbreviate job titles unless necessary.
ACCEPTED DIGITAL FILE FORMATS
AUDIO
Standard MP3 format (MPEG-2 Audio Layer III), Stereo or Mono, 44.1 kHz 16 bit sampling, minimum sampling rate 128 kbps.
IMAGES
JPEG file format, maximum quality, 300 dpi resolution in RGB color, 2000x3400 pixels (portrait or landscape)..JPEGs in CMYK format will NOT be accepted.
Please use PDF version 1.5 or higher (generated by Adobe Acrobat Version 6 or higher.)
VIDEO
All uploaded videos must use H.264 compression and have a QuickTime (.mov) wrapper. The audio must be encoded in Stereo using the MPEG 4/AAC compressor with 48 kHz 16 bit sampling.
Acceptable frame rates:
23.98p
24p
25p/50i
29.97p/59.94i
59.94p
Acceptable frame sizes
1920x1080 1280x720.
All files smaller than two gigabytes should be uploaded directly to the “Your Awards Company” file server by following the instructions provided in the online entry process. If your files are larger than 2 gigabytes please contact us at processing@nyfhealth.com and we will provide you with an upload link.