NYF Health begins accepting entries on July 24th, 2025 and the final deadline for entries is October 24th, 2025. 

Please contact us by phone 212.271.5278 or email us at processing@newyorkfestivals.com, with any deadline related questions.

ENTRY FEES

OPEN FOR ENTRIES JULY 24, 2025

SINGLE – $550

SINGLE PLUS – $650

CAMPAIGN – $1000

EARLY DEADLINE SEPTEMBER 15, 2025

SINGLE – $600

SINGLE PLUS – $700

CAMPAIGN – $1200

FINAL DEADLINE OCTOBER 24, 2025

SINGLE - $700

SINGLE PLUS - $800

CAMPAIGN - $1300

PROCESSING FEES

Currency must be in US Dollars made payable to INTERNATIONAL AWARDS GROUP, LLC. We accept credit card payment using VISA, MasterCard, and AMEX.

CREDIT CARD FEES

3% of total order for VISA and MasterCard. 3.2% of total order for AMEX.

SUBMISSION & PAYMENT

If you are submitting more than one entry, send only one payment for the total amount of all your entry fees. INTERNATIONAL AWARDS GROUP must receive payment information within 7 business days of completing your online entry submission in order to process entries.

WIRE (OR BANK) TRANSFER

A $150 US dollar fee will be applied to all Wire (or bank) transfer payments to cover intermediary bank fees. This fee will be added to the total amount on your invoice. Your invoice number and our bank transfer information will be available to you just after checkout. You will then be able to print your invoice for your accounting department so they can execute the transfer. If you have any questions about your invoice forward it to accounting@newyorkfestivals.com. Do not reply to invoice@newyorkfestivals.com.

All bank charges must be prepaid by you.

You must include your invoice number on your bank transfer Instruction forms so we can match your payments to your order.

You must send the financial contact information with your invoice for all wire transfers, purchase order requests, and/or tax information requirements to accounting@newyorkfestivals.com.

WE DO NOT CHARGE MEDIA HANDLING FEES, SALES TAX, OR VAT TAXES.

PLEASE NOTE

After you receive your confirmation email for your closed cart, you will need to input the piece details including title, type of entry, background summary, translation (if not in English) and method of submission. Then you will be able to upload your entries by clicking the upload box next to each entry.

Entry Carts that have been inactive for more than 6 weeks will be considered abandoned and will be automatically deleted. UNPAID ENTRIES WILL NOT BE JUDGED OR AWARDED.

LATE ENTRY FEE

Any entry submitted after the official Final Deadline may be subject to a 10% Late Entry Processing Fee.

REFUND POLICY
Refunds of entry fees will only be granted if a written request is made within 14 days of submitting entries and then a $100 fee per entry will be charged to cover additional administrative costs. After 14 days, because entries will have been processed and entered in the system, no refunds will be granted, but we will be able to block the entries from the judging schedule.

NO REFUNDS WILL BE MADE ONCE JUDGING BEGINS.

ELIGIBLE WINDOW

To be eligible for the 2025 competition, entries must have been published or aired between January 1, 2024 and October 24, 2025 to be eligible for submission.

All entries must relate to healthcare or medical marketing and may be targeted to professional, trade or consumer audiences. Entries may be submitted by advertising agencies, healthcare corporations, hospitals, production companies, design studios, printers or any other individual or company producing marketing, advertising, or educational work for the healthcare and/or medical industry

JURY DISPOSITION

New York Festivals gives the jury the right to move an entry to a different category should they determine the work does not belong in the category in which it was originally entered. By moving the ad, the jury will agree it will receive an award equal to or higher than the one it was originally scheduled to receive.

SCAMGUARD

Our SCAMGUARD system encourages jury members to anonymously flag suspicious ads and include comments in support for their suspicions. Scam ads were never published or were published without the full knowledge and consent of the advertiser.

FLAGGED ENTRIES

Every flagged entry is investigated. Should the evidence prove the scam, the entry will be disqualified and the people listed in the credits of the entering company will be suspended from entering our competitions for three years.

When submitting your credits, be aware that if your entry is a Medal winner, the base of your Tower trophy will list the following details (45 characters per line):

-THE YEAR OF THE COMPETITION

-THE NAME OF THE ENTERING COMPANY

-NAME OF THE NETWORK/BRAND (IF ANY)

-THE TITLE OF THE ENTRY

-NAME OF THE CATEGORY

Finalists will receive one diploma per their winning entry, containing the same details listed above, as well as the first ten credited individual names with their corresponding job titles.

Entries that reach the Shortlist will be notified and given the opportunity to update and correct their credits and shipping addresses. If no corrections are made prior to final announcements, the credits and shipping information submitted during the entry process will be considered the credits of record.

All winning entry credits will be available online in our Winners Gallery. Additional names with job titles may be added during credit check or by request.

Once winners have been announced, personalized trophies and customized diplomas (up to ten names and titles) may be purchased via our eStore. Any shipping costs and customs duties are paid by the winning entrant.

SINGLE

An individual piece of work.

2 FILE MAXIMUM
1 Main Execution + 1 Supplemental piece, such as a case video or case board. The supplemental supporting material cannot be an execution of work.

SINGLE PLUS

An individual piece of work, includes more space for supplemental material.

6 FILE MAXIMUM
1 Main Execution + up to 5 supplemental pieces.

NOTE:

Multiple, separate, executions of work should be entered as a Campaign.

CAMPAIGN

A collection of related work in its entirety.

6 FILE MAXIMUM
Up to 6 Main Executions and/or Supplemental pieces. All will be considered in judging.

We are a creative awards competition. Individual entries are evaluated for their intrinsic merits - without comparing them with others. The number of entries in a category has no bearing on how each entry is scored by the jury. One, none, or more than one award may be given in any category. Each entry is, in effect, in competition with itself, and is measured by our international award-winning jury of experts using an industry-accepted standard of excellence.

THE JURY 

Juries includes Founders, Chief Creative Officers, Chief Strategy Officers, CEO’s, Directors, Producers, CMO’s, Managing Partners, and top tier strategists and creatives all of whom are influential leaders at agencies and brands across all regions. Their industry experience provides entrants with an award-winning jury panel that is well versed in creating ground-breaking, award-winning work.

SCORING 

Our judges are asked to evaluate each entry against the definition of the category group and category it is entered into. For the majority of our category groups, the judges score the work against the definitions on the three specific criteria listed below. For the category group Creativity in Commerce, there is additional information required and differently weighted judging criteria, these changes are fully noted in the information accompanying each of those category group’s details in the entry guide PDF.

40% IDEA/CONCEPT

35% BRAND RELEVANCE

25% EXECUTION

THE JUDGING PROCESS  

Entries are judged in multiple rounds against high standards of creative execution and effectiveness to determine the Shortlist, and then Finalist, Gold, Silver, Bronze, and Grand Award. Creative executions, details from the written brief, and the overall presentation of the work are taken into consideration.

ROUND 1: PRELIMINARY ROUND  

Judges review entries and score each based on its own merit, not in comparison to other entries. This round determines the Shortlist. 

ROUND 2: MEDAL ROUND  

This round determines the Bronze, Silver, and Gold winners.

Once in a while, an idea comes along that stands far above the rest. Determined bythe Executive Jury from top scoring winners, the Grand Award(s) will be awarded to the entry or entries that possess creativity, innovation, and exceptionally effective communication deserving of this special recognition.

Proper case (all first letters capitalized) must be used in the title and brand name, where appropriate. Campaigns must be named with a single campaign title or with individual ad titles separated by slashes.

ACCEPTED DIGITAL FILE FORMATS

MOV AND MP4

We do not accept ProRes files.

MP3

May be uploaded in its original format.

PDF Preferred File Format. If not available, submit as a JPG or PNG.

Can contain one image or multiple. Magnification enabled within judging.

PDFs are the preferred file over JPG//JPEG due to the ability of judges to magnify PDFs in our judging portal.

WEBSITE URLS

You may submit a webpage as an entry or as supporting creative material. All links must stay active through May 2026 , and must be direct links that do not require a login or password. To ensure fair and anonymous judging, websites cannot include the agency name.

If submitting from YouTube, Vimeo, Soundcloud or other streaming sites, please make sure your file is downloadable. If that is not an option, we will need the video or audio file for showcasing purposes, should your entry reach finalist status.

CASE STUDY VIDEOS ARE OPTIONAL.

If you plan to upload a case study, it must not be longer than three minutes in length. Please be clear and accurate in your presentation. Any technical questions may be emailed to processing@newyorkfestivals.com

IF YOU DO NOT WANT YOUR WORK SHOWCASED ON OUR WEBSITE AND PLATFORMS: Indicate “NO” where prompted in the entry process and Email John Ottinger: processing@newyorkfestivals.com  

All copies of entries submitted become the property of International Awards Group, LLC, and its affiliated awards companies, NYF Advertising Awards®, NYF Health Awards®, AME Awards®, Midas Awards®, Global Awards®, and New York Festivals® (hereafter collectively referred to as NYF) and can be used for supplemental presentations to educational institutions, trade shows, advertising professionals, and the general public. Entries will not be returned.  

Entrant specifically grants a worldwide, perpetual, irrevocable, royalty-free permission to NYF to play or show the entries at award presentations, at NYF sponsored screenings around the world, or in any other public or private presentation with or without charge whenever and as often as NYF and its representatives see fit without any compensation to Entrant. Entrant agrees that NYF may use or process the entries for any purpose, including but not limited to, for the purpose of artificial intelligence, artificial intelligence training, machine learning, augmented human intelligence development, algorithm improvement, or similar data aggregation activities.  

Entrant authorizes NYF the use of any trademarks, animated characters, animals, and merchandised items included in the entries for such purposes. NYF may use entries or license entries or the reproduction of entries in perpetuity, without payment to Entrant or Entrant’s clients, non-exclusively throughout the world, for use in telecasts, broadcasts, videotapes, Internet, data analysis, DVDs, exhibits, annuals, and any other publications including without limitation, television, radio, or Internet presentations featuring the NYF winners. 

Entrant holds or will secure the necessary license for use of all music embodied within the entries. Entrant will fully defend, indemnify and hold NYF, its affiliated companies, assignees and licensees harmless from any talent or other residual charges due to the release of its entries or any third-party claims against NYF, its affiliated companies, assignees and licensees resulting from the content of the entries and the intellectual property contained therein. The person submitting entry or entries certifies that he or she has full authority to approve the rights granted herein.

DISPOSITION OF ENTRY

Entries and materials submitted will not be returned and may be displayed, shown, duplicated, published or reproduced for educational or promotional purposes, as New York Festivals deems appropriate. By entering our competitions, the entrant agrees to hold International Awards Group, LLC, and any of its affiliated companies, exempt from any costs or expenses of any claim arising out of any use.

New York Festivals assumes no responsibility for the acts or omissions of those individuals or entities submitting entries pursuant to this notice. By entering, entrants guarantee they have obtained the permission of the rights-holder for any submission. All submitting entities and/or individuals are advised to review submissions with respect to correct name credits and other information.

This year our international Shortlist Jury will determine a preliminary shortlist of entries. Then, our Executive Jury will meet and be responsible for refining that list, awarding entries with Gold, Silver, Bronze, and Finalist Awards. NYF Health Finalists will receive a Winner’s Diploma, while NYF Health Trophy Winners will receive the esteemed NYF Tower.

Press releases will be sent to international wire services and to the trades. All winners will be published on our website and showcased through our social channels.

Awards are to be processed, shipped, and delivered with 8-10 weeks of the Winners' Announcement.

Good luck!

INDUSTRY AWARDS

HOLDING COMPANY OF THE YEAR

The NYF Health Holding Company of the Year is awarded to the holding company that earned the highest combined score for all entries in all mediums, calculated from all points earned by its networks and agencies.

HEALTH NETWORK OF THE YEAR

The NYF Health Network of the Year will be awarded to an advertising agency network that earns the highest score for entries in all mediums across all competitions. For consideration to be part of a network, the company concerned must be wholly, or majority owned by a network, or associated with a network group through naming and/or branding.

HEALTH AGENCY OF THE YEAR

The NYF Health Agency of the Year will be awarded to an advertising agency that earns the highest score for entries in all mediums across all competitions.

NGO and PRO BONO work is accepted in all relevant categories.

Discipline groups are the guideposts that bring context to our categories. Each discipline group has the same categories within. NYF Health Processing Team will be happy help place it in the appropriate category.

Entries will be evaluated and judged for their intrinsic merits – without comparison to other entries in the same category. Each entry is in competition with itself, and is measured by our international award- winning jury using an industry-accepted standard of excellence. The number of entries in a category has no bearing on how each entry is scored by the jury..

In preparing your entry, you will need:
-Company and Credit Info
-Shipping Address and Contact Info
-Jury Brief: (800-word max) Use this section of the entry process to explain to the jury why your entry should win in the category chosen. Include context, cultural nuances, campaign objective, execution, target audience and results information if applicable.
-Assets: For each category we allow drag and drop materials. For video, MP3s work. For other materials please have a JPEG or PDF.Additional technical specs can be found on page 57 of the Entry Guide.

TECHNICAL SPECS CAN BE FOUND IN THE ENTRY GUIDE AND TAB 12. PLEASE REFER TO THE ENTRY GUIDE PDF FOR ADDITIONAL QUESTIONS. 

Unlimited Space

FILM

We recommend including embedded translation in the film as clear, legible subtitles. Ex: white letters on a black bar

If embedded subtitles are unavailable, please include complete written translations with your submission via the space provided in the entry form.

AUDIO

If your entry is not produced in English, please include a complete English script with your submission where indicated in the entry form.

WEBSITES

Translate only relevant menu sections, headlines and text.

While healthcare is a global issue, governments, local laws, and regulatory bodies play important roles in effective healthcare communication. In addition, culture, languages, and other traditions are equally as important when it comes to context of a particular entry or campaign.

To ensure that each entry is evaluated properly, the judges request all entrants provide a short summary of the framework in which the entry was prepared and published. This summary should cover key variables such as the audience, concept, marketing objectives and execution, and healthcare environment It can include explanations of cultural nuances, word plays, graphic references, etc. It must not exceed 800 words in length and should be entered in the space provided on the online entry forms. With the exception of self-promo entries or campaigns, please don’t include your company name or any companies that took part in the entry.

An individual form must be filled out for each entry or campaign. A printable record of the total for all your entries will be automatically generated at checkout and emailed to the entrant. This record will include an invoice for the total amount.

Please note: After you receive your confirmation email for your closed cart, you will need to input the piece details including title, type of entry, background summary, translation (if not in English) and method of submission. Then you will be able to upload your entries by clicking the upload box next to each entry.

If you encounter any issues, processing@newyorkfestivals.com would be happy to assist.